Job Costing

Tencia’s Job Costing and Time Costing Management Software is a fully feature-rich integrated module in the Tencia range of its ERP Sofware. It integrates to Creditors, Stock, Debtors, Purchase Orders, Bill of Materials, Payroll and General ledger so there is no double entry required. The job costing feature is flexible enough to allow you to perform job costing , time costing or both.

What makes this module stand out is that it can be used in a multitude of different ways.
You can use it to:

• Cost Out Projects
• Calculate the actual cost vs the perceived cost of a manufactured item
• Trap Time and Attendance for purposes.

Examples of industries that use our Job Costing Module are:

• Building Industry – Monitor Jobs from the Quote to the Estimate, to the Labour, Subcontractors, Materials and onto Billing
• Consulting Firms – Create Estimates for the purposes of bidding, and then compare the bid price to the actual.
• Architectural Firms – Architects enter their timesheets which in turn get automatically allocated to the project and then optionally onto payroll. Management can view in real-time the Work in Progress versus Estimates.
• Legal Firms – Lawyers and Staff enter their timesheets, each client has a case number with their time allocated and cost per hour. Each lawyer has its own cost billing value. On Costs can be added to the Case File. Legal notes, images, and others can be attached to the file for easy retrieving.
• Mining Industry – As the equipment is sold to the mines, the Job Costing Module can keep track of its service history, part replacements and labour overheads.
• Manufacturing – If you have a product that you make, that requires outside contractors (galvanizers for example), labour and bill of materials, the Job Costing Module, allows you to add all these components so that you can accurately cost out the cost of the item to 6 decimal places.

Job / Time costing feature includes:

• Provides for parent job, sub job, cost centre, activities. This format allows for total job and time cost analysis.
• Allows you to consolidate sub jobs into parent jobs. There is no limit on the number of tiers to which you may wish to consolidate up to.
• Report Writer allows you to select job data in different sequences and report on them.
• Create estimates, which can then be printed as quotations.
• Re-cost your estimates by creditor, stock, activity or all.
• Generate comparison reports between actual and estimated costs.
• Set up a standard cost and charge out rate for each employee, and if required set up additional cost and charge out rates by activity by employee.
• Default markup can be used or the user can enter an individual markup.
• Creditor invoices can be entered and will update the creditors module.
• Job write ons and write offs are catered for.
• Staff activity reports can be generated showing both non chargeable and chargeable time.
• Stock can be issued to jobs.
• Provides calculation of job work in progress.
• Time sheet entry allows line text and block text to be entered.
• Creation of job invoices can be manually or automatically generated, from markup, cost or charge out value.
• Screen inquiry of jobs, by transaction type, selecting to view Current, Old, Future or all transactions.
• Inquiry facility includes uninvoiced cost value.

Job costing / Time costing reports include:

• Job quotations and estimates.
• Staff activity reports.
• Job invoices.
• Job status reports.
• Job summary reports.
• Exception reporting.
• Ledger reports.
• Report Writer.
• Transaction/tax listings.
• Margin/variance report.
• Cost centre listings.

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